29 Best Follow Up Email Subject Lines Examples and Tips {2023}

When writing a follow-up email, including a subject line that grabs your recipient’s attention is essential. Using evocative language and personalizing your point will increase your chances of getting a response.

In this blog, we’ll explain the different examples of follow-up email subject lines and provide tips for writing professional follow-up email subject lines.

What is a Follow-up Email?

A follow-up email is sent to someone after a previous interaction or communication, such as a meeting, phone call, or email exchange.

These emails aim to keep the conversation going, clarify any misunderstandings, provide additional information or resources, and ultimately, move the conversation or relationship forward.

Follow-up emails can be sent for various reasons, such as:

• To check in with someone after a meeting or event.
• To provide additional information that was requested or promised.
• To ask for feedback or input on a proposal or idea.
• To schedule a meeting or a follow-up meeting or call.
• To remind someone of an upcoming deadline or event.
• To thank someone for their time or assistance.
• To initiate a new conversation or request.

Overall, follow-up emails are an essential communication tool in business and professional relationships, as they help to maintain and strengthen connections, clarify expectations, and move projects or ideas forward. These can be helpful for your overall customer relationship management strategy.

Examples of Effective Follow-up Email Subject Lines

1. Quick follow-up on our previous conversation: This subject line is great for following up on a previous conversation or meeting. You can customise it by summarising the topic you discussed, such as “Quick follow-up on our previous conversation about the new project timeline.”

2. Checking in on [project/task name]: This subject line is great for following up on a specific project or task. Customise it by mentioning the specific goal or objective you’re working towards, such as “Checking in on the progress of the website redesign – any updates?”

3. Do you have any thoughts on our proposal?: This subject line is great for following up on your proposal. Customise it by reminding the recipient of the proposal’s content, such as “Did you have any thoughts on our proposal for the new marketing campaign? We proposed using social media to reach a wider audience.”

4. This subject line is great for following up casually and kindly. Customise it by mentioning why you need to connect, such as, “I just wanted to  see if you’ve had a chance to review the updated contract we sent over.”

5. Following up from [event/meeting]: This subject line is great for following up after an event or meeting. Customise it by mentioning the topics discussed or any decisions made, such as “Following up from the team meeting yesterday – wanted to discuss the timeline for the new project we’re working on.”

6. Let’s discuss [topic] soon: This subject line is great for proposing a discussion or meeting, especially as a follow-up after sending a proposal. Customise it by mentioning why it’s important to discuss, such as “Let’s discuss the budget for Q3 soon – we need to make sure we’re on track to meet our targets.”

7. Checking in to see how everything’s going: This subject line is great for following up on a general topic or project. Customise it by mentioning specific areas you’re interested in, such as “Check in to see how everything’s going with the new product launch – any updates on the marketing strategy?”

8. Have you reviewed the latest update?: This subject line is great for following up on a specific update or document. 

Customise it by mentioning the changes or improvements made, such as “Have you had a chance to review the latest update on the website redesign? We have made certain changes depending on the feedback we received.”

9. Reminder: [event/meeting/task] tomorrow: This subject line is great for sending a reminder about an upcoming event or meeting.
   
   Customise it by mentioning the topics that will be discussed or any required preparation, such as “Reminder: Quarterly review meeting tomorrow – please come prepared to discuss the progress of your department.”

10. Any updates on [project/task name]?: This subject line is great for following up on a specific project or task. Customise it by mentioning the specific goal or objective you’re working towards, such as “Any updates on the progress of the Q2 sales report? We need to finalise the numbers by the end of the week.”

11. Are you available to chat this week?: This subject line is great for scheduling a meeting or call. Customize it by mentioning the reason for the chat, such as “Are you available to chat about the upcoming product launch this week? We need to discuss the marketing strategy.”

12. [Recipient’s Name], can we discuss [topic] at [specific time/day]?: This subject line is great for scheduling a meeting or call with a specific time and day in mind. Customize it by mentioning the reason for the discussion, such as “John, can we discuss the upcoming product launch at 3 pm on Thursday?”

13. Just checking in: This subject line is great for sending an informal follow-up email to connect. Customise it by mentioning the reason for the check-in, such as “Just checking in to see if you need any assistance with the project.”

14. Any feedback on [project/task name]?: This subject line is great for following up on a specific project or task. Customize it by mentioning the specific aspect of the project or task you’re interested in, such as “Any feedback on the new marketing campaign we proposed?”

15. [Recipient’s Name], can we finalize [topic]?: This subject line is great for closing a discussion or deciding on something. Customize it by mentioning the specific topic you want to finalize, such as “Jane, can we finalise the budget for the new project?”

16. Let’s schedule a follow-up meeting: This subject line is great for scheduling a follow-up meeting after an initial discussion. Customize it by mentioning the reason for the follow-up, such as “Let’s schedule a follow-up meeting to discuss the progress of the project.”

17. Checking in on your progress: This subject line is great for following up on someone’s progress on a specific task or project. Customize it by mentioning the task or project you’re interested in, such as “Checking in on your progress with the website redesign – any updates?”

18. Any updates on [topic]?: This subject line is great for following up on a general topic or issue. Customize it by mentioning the specific topic or issue you’re interested in, such as “Any updates on the company’s sustainability initiatives?”

19. This subject line is great for sending a brief update on something. Customize it by mentioning the specific update, such as “Just a quick update on the progress of the project – we’ve completed the research phase and are moving on to the design phase.”

20. Finalizing [task/project name]: This subject line is great for closing out a task or project. Customize it by mentioning the task or project you’re finalizing, such as “Finalising the Q2 sales report – please review and provide any last-minute feedback.”

21. [Recipient’s Name], can you provide an update on [topic]?: This subject line is great for requesting an update on a specific topic. Customize it by mentioning the topic you’re interested in, such as “John, can you provide an update on the status of the client proposal?”

22. Just a gentle reminder about [task]: This subject line is great for sending a gentle reminder about a specific task. Customize it by mentioning the task you’re reminding the recipient about, such as “Just a gentle reminder about the upcoming deadline for the Q3 budget.”

23. [Recipient’s Name], let’s finalize [topic] this week: This subject line is great for scheduling a final decision-making meeting. Customize it by mentioning the specific topic you want to finalize, such as “Jane, let’s finalise the hiring decision for the new marketing manager this week.”

24. [Recipient’s Name], any thoughts on [topic]?: This subject line is great for requesting input on a specific topic. Customize it by mentioning the topic you’re interested in, such as “John, any thoughts on the proposed changes to the employee wellness program?”

25. Have you reviewed the proposal?: This subject line is great for following up on a proposal you sent someone. It shows that you are interested in their feedback and value their opinion.
    
    You can customise the email by including a brief message explaining why the proposal is essential and requesting their feedback or any questions.

26. Following up on our recent conversation about [topic]: This subject line is great for following up on a previous conversation you had with someone. It shows that you are interested in continuing the discussion and moving forward with the topic.
    
    You can customise the email by summarising the key points of the conversation and suggesting the next steps.

27. Reminder: [event/meeting/task] is coming up soon!: This subject line is great for sending a reminder about an upcoming event, meeting, or task. It shows that you are organised and proactive and can help ensure the recipient remembers the critical event or task.
    
    You can customise the email by including details about the event, meeting, or task and any relevant deadlines or instructions.

28. Quick question about [topic]: This subject line is excellent for asking a brief and specific question about a topic. It shows that you are respectful of the recipient’s time and that you value their input. You can customise the email by including the question in the body of the email and providing context for why you are asking.

29. [Recipient’s Name], can we connect on [topic] next week?: This subject line is great for scheduling a follow-up conversation or meeting. It shows that you respect the recipient’s time and want to ensure that you can discuss the topic in more detail.
    
    You can customize the email by providing details about the topic and suggesting a specific time and date for the meeting.

Tips for Writing Effective Follow-up Email Subject Lines

1. Keep it short and sweet – Many people receive hundreds of emails daily, so your subject line needs to be short, concise, and easy to understand. Your subject line should be no more than 50 characters to ensure it doesn’t get cut off on mobile devices.

2. Be specific – A specific subject line helps the recipient quickly understand the purpose of your email. If you’re following up on a project, mention the project name in the subject line. If you’re following up after a meeting, reference the meeting in your subject line.

3. Use action words – Using action words such as “urgent,” “important,” or “action required” in your subject line can help create a sense of urgency and encourage the recipient to open your email promptly. However, be careful to use these words sparingly, as they can lose their impact if used too frequently.

4. Personalize it – Personalising your subject line can increase the chances of your email marketing mails being opened. Including the recipient’s name or referencing a previous conversation or shared interest can help make your subject line more engaging and relevant.

5. Use emojis sparingly – Emojis can be an excellent way to add personality and humour to your subject line, but they should be used sparingly and only if they’re appropriate for the context of your email and the recipient. 

Remember that not everyone may have the same emoji preferences, and some people may view emojis as unprofessional.

6. Keep it relevant– Ensure your subject line is relevant to the recipient and their interests. Use language that speaks directly to their needs, goals, or pain points, and avoid generic or vague language.

7. Create a sense of urgency- Use time-sensitive language in your subject line to convey a sense of urgency and encourage the recipient to take action. For example, use phrases like “Last chance” or “Limited time offer.”

8. Use numbers or statistics- Including numbers or statistics in your subject line can help grab the recipient’s attention and make your email more compelling. For example, “5 reasons why you need [product/service].”

9. Focus on benefits- Instead of simply describing your email, focus on your message’s benefits. Use language that emphasizes how your email can help the recipient achieve their goals or solve a problem they’re facing.

10. Use humour (if appropriate)- Adding a touch of humour or wit to your subject line can make it more memorable and engaging. However, be careful not to use humour in a way that could be inappropriate or unprofessional.

11. Avoid spam triggers– Avoid using language or symbols that could trigger spam filters, such as all caps, excessive punctuation, or specific keywords like “free” or “discount.” This can prevent your email from getting caught in the recipient’s spam folder.

Wrapping Up

Overall, the goal of follow-up email subject lines is to grab the recipient’s attention, clearly communicate the purpose of your email, and encourage them to open and respond to your message.

By using these tips, you can create subject lines that are more effective and increase your chances of getting a response.

NotifyVisitors offers email marketing software that helps you automate your email marketing efforts. We recommend you try our free plan, where you can know more about features and functionalities.

FAQs

1. When Should I Send a Follow-up Email?

You should send a follow-up email when you want to maintain communication with someone, provide additional information or resources, clarify any misunderstandings, or move a conversation or relationship forward.

Follow-up emails can be sent after meetings, events, phone calls, or email exchanges.

2. How Long is It Advisable to Wait Before Sending a Follow-up Email?

The timing of your follow-up email depends on the context of your communication and your relationship with the recipient.

Generally, following up within 24-48 hours after a meeting or event is a good idea. However, if you’re following up on a request or proposal, it’s best to wait until the agreed-upon deadline before sending a follow-up.

3. How Should I Format My Follow-up Email?

Your follow-up email should be well-organised and easy to read. Use short paragraphs and bullet points to break up the text, and use clear and concise language to convey your message.

It’s also a good idea to include a clear and specific subject line that reflects the purpose of your email.